Club Rental Policy
PDF Files I Rental Policy I Rental Release Form | Information for Rentals
1. Basic Information
Club members may rent the Club for private functions on a first come, first served basis after October 15th and before May 1st. No rentals are permitted from May 1st through October 15th. Any member who rents the Club must be present at the event. Members must make arrangements to rent the Club if they want to have exclusive use of the Clubhouse or if they plan to decorate the Clubhouse.
2. Requesting A Reservation
Club members wishing to rent the Club must contact the bookings@kpyc.net and provide the following information:
- The member will be notified if the Club is available. Once notified, the member must:
- Send two checks payable to Kittery Point Yacht Club – one for the Rental Fee ($300.00) and the second for the Deposit ($150.00) to:
- KPYC Treasurer
Kittery Point Yacht Club
PO Box 373
New Castle, NH, 03854
- KPYC Treasurer
- Include the event date on each check.
- Rental and Deposit checks must be received no later than two weeks prior to the scheduled event,
- Sign and include with the checks a Release & Hold Harmless Agreement
- Send two checks payable to Kittery Point Yacht Club – one for the Rental Fee ($300.00) and the second for the Deposit ($150.00) to:
3. Reservations Posted On Club Website
Once your date is confirmed, your reservation will be posted on the KYPC website calendar. The website calendar will generally be the most up-to-date record of Club reservations.; The calendar on the bulletin board at the Club will also be maintained on a best effort basis.
4. Member Responsibilities
During an event, post a sign on the front door to alert all members “Private Member Event Underway”. Members who rent the Club are responsible for being familiar with and following House Rules and the Information for Rentals of the KPYC Clubhouse. You may not use the Club’s beverage refrigerator during your event, so please plan accordingly. Your Deposit check will be destroyed once it has been determined that you have complied with these policies and there are no damages.
5. Cancellations
If you need to cancel your reservation for any reason, please notify the Bookkeeper immediately. Any payments will be refunded, and the date will be freed up for use by another member.
6. Questions
Please direct any questions or suggestions regarding the Club Rental policies and procedures to the House Chair.